Reads your documents
PDFs, Word files, spreadsheets, images and more.
DOCUMENT OPERATIONS, ON AUTOPILOT
Your documents.Doneautomatically.
DocDone reads the documents that arrive in your inbox, understands them, applies your rules, replies to people and updates your systems.
From inbox to done. Without the manual effort.
Works around the clock Your rules. Our AI. Your existing systems
Documents50
Invoice_1042.pdfAccounts payableCompleted
PO-7781.pdfPurchasingCompleted
Order_2934.docxSales operationsCorrection requested
Invoice_1043.pdfAccounts payableCompleted
Quote_2056.pdfSales operationsCompleted
Your workflow, working.5 of 50 sample documents
50 emails. One workflow.From inbox to done.
Interactive illustration · sample data, not a speed benchmark
WORKS WITH THE TOOLS YOU ALREADY USELet’s connect your workflow
Microsoft
Dynamics
Dynamics
SAP
ORACLE
BUSINESS
CENTRAL
CENTRAL
NETSUITE
Salesforce
quickbooks
Tell us which systems you use. We’ll confirm the integration scope in your demo.
THE PROBLEMEvery business runs on
Every business runs on
the same manual process.
Opening emails. Reading attachments. Checking information. Making decisions. Replying to people. Updating systems.
Important work. Far too much manual effort.
Open emails
Download
attachments
attachments
Read and
understand
understand
Apply rules
Enter data
Fix mistakes
What if all of this
happened automatically?
happened automatically?
HOW IT WORKSFour steps.
Four steps.
A whole lot less work.
The same four steps you see inside DocDone.
One connected process, from start to finish.
Turn documents into clear action.
Not just extracted data. Work, done.
DOCUMENT DETAILS
Document typeInvoice
Supplier nameAcme Ltd
Invoice numberINV-1042
Total amount£1,245.00 Extracted
Received from your inbox
Invoice-1042.pdf
ACME®
INVOICEInvoice no.INV-1042
SupplierAcme Ltd
PO referencePO-7781
DescriptionAmount
Total due£1,245.00
CHECKED
YOUR RULES, APPLIED
Supplier verifiedAcme Ltd matches your records.
PO reference foundMatched to purchase order PO-7781.
Amount checkedWithin the approved order value.
Required details presentReady for the next step.
Your requirements. Not a generic checklist.
Your invoice policy
IN YOUR OWN WORDS
“Check the supplier and PO number. If the invoice matches the order, send it to our ERP. Otherwise, ask the sender to correct it.”
Rule active Does it meet your requirements?
YES, IT MATCHES
Keep work moving.
Process the data, update your ERP and create the documents needed next.
Record sent to your ERP
SOMETHING IS MISSING
Get it corrected.
Email the sender, explain what is wrong and request the missing information.
Correction email sent
And that’s done.
One document. The whole process.
Data extracted and validated Complete Your business rules applied Complete ERP record updated Complete Confirmation sent to supplier Complete
Actions recorded for your team to review.
Your documents. Your rules. Your systems.
WHAT DOCDONE DOESDocDone takes your documents
DocDone takes your documents
and gets the job done.
No endless copy-paste.
No chasing the same information.
Extracts the data
Turns information in your documents into data you can use.
Understands the context
Not just text. The meaning behind it, and what needs to happen.
Applies your rules
Your requirements, checks and decisions. In your own words.
Processes at scale
Takes on document-heavy workflows, around the clock.
Creates what comes next
Generates the records and documents your process needs.
Connects your systems
Moves the right information into your ERP and databases.
Follows up for you
Explains what is wrong and asks the sender to correct it.
Built around your work
Check invoices against your rules, request missing details and send approved records to your accounting system.
A BETTER WAY TO WORKOne person.
One person.
One document at a time.
Or DocDone.
Take the repetitive work off your team’s hands. Save time, reduce manual processing costs and give your people room to do more.
People
Read every email
Switch between systems
Spend time chasing
Fixed automation
Follows set steps
Needs maintained logic
Depends on its inputs
DocDone
Understands documents
Applies your rules
Carries out the process
Before.
Manual. Repetitive. On your team.
- Open each email
- Download the attachments
- Read and check the data
- Copy information into systems
- Reply to the sender
- Fix mistakes and chase corrections
- Start all over again
After.
Your rules. Carried through.
- Open emails in batches
- Read attachments and extract data
- Apply your business rules
- Update your connected systems
- Email senders automatically
- Request corrections when needed
- Keep the whole process moving
Less admin. More done.
GOOD QUESTIONSA little clarity.
A little clarity.
Before you begin.
Have a workflow in mind?
Let’s talk about it.
Can DocDone handle the way our business works?
You define the checks, rules and decisions that matter to your business. We use your demo to walk through your actual process, including the exceptions, required approvals and systems involved.
What happens when a document is wrong or incomplete?
DocDone can email the sender, explain what does not meet your requirements and ask them to correct it. The response and next action follow the workflow you configure.
Does it replace our ERP or accounting software?
No. The aim is to take the manual work out of getting information into your existing systems. Tell us which ERP, database or other tools you use, and we will confirm the integration scope with you.
Can we try it with our own documents?
Yes. Book a private demo and we will arrange a free trial around your documents and rules. Agree the workflow and what success looks like, then judge the results for yourself.
How much does DocDone cost?
Pricing depends on your document volumes, workflows and integration requirements. We will discuss these with you and provide a proposal. Start with a private demo and an opportunity to try it free.
GET STARTED TODAYReady to see it work
Ready to see it work
on your documents?
Give DocDone your real use case. Your messiest workflow. See how much time and money you could save.
Your documents. Your rules. Your proof.